Time Management: How to manage your time

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Last Updated on November 23, 2020 by admin

Time management is the process of planning, organizing, implementing and evaluating the use of time in order to accomplish or perform certain task or duties. Through the application of the management process of time, individuals and families can utilize this resource effectively to achieve the desired qualities of life.

TIME AS A RESOURCE

Time is one of the resources available to a family. Resources are those things which families can use to achieve their goals. Resources can be grouped into two:

human or non-material resources, i.e. those that exist within people such as energy, time, skill, knowledge, attitude, creativity, etc. and material or non-human resources i.e. those that exist outside people but can be controlled, owned or used by the family, e.g. tools, money, social facilities, goods, etc.

PATTERN OF TIME USE

Time use has been grouped according to its specific applications as follows:

WORK TIME: this is time spent on activities which produce measurable results for one or others. Varieties of work time include:
i. Employment Time- time spent on work for pay.
ii. Home-related work time- time spent on household care, personal care and care for other family members, e.g. preparing food, after-meal cleaning-up, marketing, taking children to and from school, etc.
d. Volunteer work time- the time spent on voluntary work such as church, community or national work for no monetary pay.

NON-WORK TIME includes:


i. Sleep time. Sleep is one of the most time-consuming of all human activities. It accounts for 1/3 of an adult’s day and even a large share of a child’s day.
ii. Free time. This is the time not devoted to work or to sleep. Free time can be imposed by unemployment.
iii. Leisure time. This is the time spent on activities chosen by the individual, and rewarding for their own sake. It is not imposed. It is often for relaxation, e.g. time spent on family picnics, watching television, reading, sewing, etc.

GUIDELINES FOR TIME MANAGEMENT PROCESSES


The following guidelines or principles can enable a homemaker to use her time effectively so that more work can be accomplished in a given time. Time can also be saved by the application of the following principles:
1. Use a time-table or time plan. This helps to avoid confusion and ensure that tasks are accomplished at a specified time without much fatigue.
2. Arrange all the household chores properly, so that can be done sequentially and methodically.
3. Plan to do related jobs at a time to avoid confusion.
4. Learn the best method for doing each task well. This gives the worker self-confidence and enables her to perform the task faster.
5. Prepare properly for a given task. For instance, uncomfortable dressing, e.g. high-heeled shoes or flowing gowns can prevent a homemaker from walking about smartly when performing a task in the home.
6. Avoid procrastination, that is, delaying activities, for instance, one may put off an activity that should be accomplished today till tomorrow or even next week.
7.  Concentrate on the task at hand. Distraction leads to waste of time. Complete one job before starting another to avoid confusion.
8. Start with work that may take a long period to accomplish.
9. Provide and use appropriate equipment for various jobs.
10. Alternate light and heavy jobs as far as possible.
11. Include rest periods, i.e. unassigned time, usually at the end of a heavy job.
12. Use work simplification techniques such as maintaining good body posture, reducing the number of movements involved in one task and using of household appliances effectively.
13. Use left-over and convenience foods effectively.
14. Wash up utensils and put them away during work process.

TIME MANAGEMENT PROCESSES:
Planning time use: This is the process of planning what to do at a particular time. A time plan enables an individual to take an overview of the entire day and leads to some balances in daily living.

STEPS IN MAKING TIME PLAN:
i.  List all the activities to be done in a day. This will include those that must be done (priorities) and those that may or may not accomplished (non-priorities)
ii. Estimate the amount of time that will be used to accomplish each task, e.g. the homemaker can estimate that a particular task will take forty-five minutes to accomplish.
iii. Compare the total estimate time for all the task listed with the time not allocated to any task.
iv. Determine the exact time when each job will be accomplished, as shown below:

TIME
TASKS
5.45-6.00am
Tidying up the bedroom and sitting room
6.00- 6.15am
Taking bath
6.15- 6.40am
Preparing and serving breakfast.
6.40-7.00am
Clearing dining table, washing plates and  tidying up the kitchen.
7.00-7.20am
Dressing up and leaving for work/school.

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